Team Finances 

BANK LETTER REQUEST

SUBMIT TEAM BUDGET 

Team Operations

PERMIT REQUEST FORM

BENCH STAFF APPROVAL 

EMERGENCY GOALIE AFFILIATION  

Player Safety 

INJURY REPORT FORM  (HockeyCanada/Hockey Alberta)

email to: injuryreports@hockeyalberta.ca

MEDICAL INFORMATION FORM (Not Required)

RETURN TO PLAY FORM

IMPORTANT: If your team would like to open a bank account you will require a letter from SAMHA. 

Bank Letter Request Form

• Sample Budget Worksheets

Duties of Treasurers/Managing Team Financial Accounts

Team budgets and financial accounts shall be a team activity and responsibility. SAMHA assumes no liability or responsibility in the management of team accounts. The association recognizes that local team officials, by whatever name: coach, assistant coach, manager, treasurers etc. are placed in a position of trust with respect to the Association, parents and players. As such, individuals appointed to these positions shall accept the responsibility for operating within Association guidelines and the accounting for their actions and will ensure all parents are aware of the following rules and guidelines before team budgets are finalized. Coaches will ensure parents are encouraged to ask questions.

TEAM BUDGET

Teams are require to submit an INITAL BUDGET within 7 days of established parent approved budget. No later than October 31st.

Teams are also require to submit a YEAR END BUDGET by April 30.

BOND DEPOSITS

The Board has not set a Team Bond amount and it is expected that if a team does not return jerseys or equipment they will be charged. 

This amount must be paid prior to April 30th

PRIVATE ICE FOR SALE

Allocation of Ice for Games and Practices:

The season is divided into an initial tiering round (Oct- mid Nov) followed by the league schedule (late November- end of February).

Practice ice for all SAMHA teams will be sent to the coaches within their respective division. Practice slots will be listed on a google sheet and include a tab for coaches and managers contact information to allow communication between teams if a swap is needed. Any Team Development (200 Hockey or ATC goalie sessions) will be listed in the notes.

The practice slots will be allocated based upon your team schedule on the your Team Snap site. It is imperative that all teams Team Snap websites are up to date to avoid double bookings or conflicts.   If a team’s website is not updated and a conflict occurs it is the responsibility of each team to try and swap the spot with another team.  Returning or rejecting ice will be accepted under only the most extreme circumstances. All hours allocated, even those returned or rejected, will be counted in the total allotment for the division and/or team.

If teams are unable to attend practice or game slot due to a possible or positive Covid result the ice allocator and division director need to be notified immediately. Teams will not be penalized for any ice missed due to isolation but it must be noted any missed ice cannot necessarily be made up at a later date.

Teams in Learn to Play Hockey and Initiation will receive their season practice and game schedule at the start of the season. Every effort to allot same ratio of “prime” to “non-prime” (early morning) ice will try to be distributed to each team and division.

This season teams interlocked with the EFHL will receive their game and practice schedules with very short notice. It has been communicated teams may not receive a game schedule more than 3 days in advance for the first half of the season.   Game schedules are developed by EMHA (using home ice supplied by the SAMHA Ice Allocator) and are published on the EMHA website before the start of each round. Practice ice is supplied to all teams at the beginning of each round and is to be fairly distributed amongst each team.  All teams are expected to take some “non-prime” practice ice.

Changes to Ice Allocations

Allocated Practice Ice- Practice ice provided by SAMHA cannot be sold and must be used by the SAMHA team it was allocated to.

Practice ice returns: With St. Albert ice being at a premium, our future allotment from the city is based in part on our usage of the hours we are given. As such, SAMHA’s teams are expected to make every effort to use all the SAMHA ice allotted to them.

No-shows: Teams leaving ice open and unused will be charged a No-Show fee of 1.5 times the cost of the ice (approximately $220). To avoid this fee, teams must provide written notice, via e-mail, to the ice allocator at least 72 hours the ice time they are unable to use.

Game Reschedules: Home game reschedules may be able to be accommodated, please contact the ice allocator to inquire about a possible home game reschedule.

Other Changes in Allocation: Parents and coaches should be aware that, at times, changes in allocation may be necessary due to extenuating circumstances. Examples include but, are not limited to; ice plant failure, tournaments, special events, Zamboni breakdowns, makeup league games, playoffs and Provincial playdowns (late January until the end of March).

EFHL Games 

To cancel or reschedule an EFHL league game, please refer to the EFHL 2021-2022 Protocol.

GAME SHEETS - EFHL 

LINKS

• Arena Locations
• Hockey Edmonton Resources for Managers
• Hockey Alberta Tournaments
• Referee Rates
• Hockey Canada Injury Report
• Substitute Goaltender Request
• Gamesheet Labels

EFHL Suspendable Offenses 

U11 & 15 2021

U13 & U18 2021

Member - Private Ice for Sale

Calahoo Arena Ice for Sale

LINKS

• Hockey Alberta Tournaments
• Referee Rates
• Apply to host a tournament
• Gamesheet Labels
• EFHL Protocol cancelling or rescheduling games 2021-2022

HOSTING 

Benefits of hosting a tournament:

• An opportunity to participate in a tournament for divisions/tiers that may not have many options
• Fundraising to offset team fees
• No travel required

Considerations:

• The number of teams that can be accepted into the tournament will depend on ice availability
• The team/group of teams organizing the tournament will need to come up with seed money to cover any initial costs to run the tournament (e.g. medals, shirts, programs)
• The tournament ice will likely be distributed over two or more facilities (e.g. Jarome Iginla/Kinex complex, Servus Credit Union Place or perhaps outside of St. Albert)
• 80% parent support is required prior to applying and parents will need to be aware of the following volunteer commitments:

Mandatory

• Tournament Chair - oversees all tournament volunteers, delegates work, and acts as the primary point of contact for visiting teams
• Treasurer - opens and manages a tournament bank account, establishes a tournament budget, collects and counts all cash, supplies a float for each draw, prepares financial statements following the tournament
• Volunteer Coordinator - slots volunteers into shifts and facilitates changes as needed
• Game Sheet Coordinator - creates roster labels for game sheets prior to tournament, collects and uploads all game sheets for Hockey Alberta, supplies hard copies to SAMHA office following the tournament
• Timekeepers and Scorekeepers for each game - includes a minimum of one person for the clock, one for the game sheet and potentially additional volunteers to run the music and penalty boxes
• Scheduler - creates the tournament schedule and submits draws to the SAMHA Ice Allocator, schedules and pay referees for each game
• Scoresheet Representative - updates rink scoresheet or online scoresheet so participating teams can track game times
• Discipline Committee Members - reviews and handles any discipline issues (must include a SAMHA board member)
• Selection Committee Members - decides on teams to be accepted, sends out notifications, collects team rosters and send to SAMHA office
• All tournament information must be submitted for approval to the HOCVP before the application will be considered

Optional

• Silent Auction Table Coordinator and representatives - obtains silent auction items, collects cash, manages raffle tickets, obtains AGLC license (also applies to 50/50 draws)
• 50/50 Coordinator and ticket sellers - sells tickets before, after and during games, coordinate 50/50 draw
• Special Events and Awards Coordinator - Plans and executes special activities and awards e.g. skills competition, heart and hustle game awards, tournament medals
• Shopper(s) - buy 50/50 ticket roles, food and drinks, ticket containers
• Program Coordinator - designs, creates and prints tournament programs (include tournament rules, rosters, local information, sponsor information)

NOVEMBER 

November 15th - all required coach courses must be completed by this date. 

DECEMBER 

December 10th and 11th - Raiders Day 

JANUARY 

January 12th - 19th - Minor Hockey Week 

January 19th - 22nd - John Reid Tournament 

FEBRUARY 

MARCH 

All teams have access to a free TeamSnap account.

This season SAMHA is using TeamSnap software to power our website, registration and team management system

As part of this, all teams are provided a free TeamSnap Account through SAMHA. Each team is required to utilize their SAMHA supplied TeamSnap account, as this is how we communicate with teams and deliver game schedules.

All player and parent contact information should already be there based on the information provided through registration, but let your parents know to add to their profiles any additional email addresses or family members they want to have access to the team schedules and communications.

Some managers prefer to assign a team volunteer to manage the TeamSnap account, but ensure as the Team Manager that you retain manager access so you can modify any activities, access manager specific information from the association and communicate with your team.

Once you have gained manager access to your account, you will have access to the following tabs:

“Roster”Tab

The Roster tab lists all team members and parent contact information. If you notice that any contact information is missing, reach out to that family and ask them to enter it through their own individual TeamSnap account.

Add any team officials and be sure to designate their position. Also be sure to designate them as a “non-playing member of the team”. If you want to assign another team volunteer to manage TeamSnap, you can add them and provide them manager access to the team here as well.  

“Schedule”Tab

The Schedule tab is where you will add any practices s or events to the schedule. For information on how to do this click HERE.

All practices, games, events, and tournaments must be entered into the TeamSnap site.

 “Availability”Tab

Be sure to recommend your team members update their availability before each game & practice. This is very helpful for coaches practice and game planning.

“Tracking”Tab

Sometimes you just need to track who has completed tasks or provided required forms. This tab lets you keep track of things like who has turned in medical releases, who has paid cash calls, or any other yes/no type of item.

“Media”Tab

TeamSnap makes it easy to share video links, photos and files with the entire team via a simple interface for uploading, organizing, and writing custom titles and captions.

“Messages”Tab

You can communicate with your team through this tab. TeamSnap gives you a number of different communicating options including email, team chat, text alerts & message board posts. It is the easiest way to get messages to your team quickly and efficiently.

“Manager”Tab

Once your team has selected a team name, this tab is where you can add your team. Your team name must include the team name and the SA team number.  Example, “Sharks - SA#401”.  

The more organized your TeamSnap account is, the better your communication will be with your team. Better communication leads to a better overall team experience.

All team members should be encouraged to do the following so that they have access to the most up to date team information:

1. Download the app

Make sure you and all your team members download the TeamSnap App if they haven’t already. It is available for iOS on the App Store and Android devices through Google Play.

2. Subscribe to Your TeamSnap Schedule

Easily add your TeamSnap schedule to your phone or desktop calendar application to ensure that no games or practices are missed. For information on how to subscribe to your TeamSnap schedule CLICK HERE

All practices and team events need to be uploaded into TeamSnap so your team has access to the information. The SAMHA Ice Allocator will add all EFHL  games.

SAMHA works with partners in the community to provide apparel to teams.

Source for Sports Team Wear SAMHA

https://20222023stalbertminorhockeyassociationstore.itemorder.com/

Source for Sports Fan Wear RAIDERS

https://20222023raidersfanclub.itemorder.com/

Elite Promotional Marketing

https://elitepromomarketing.commonsku.com/shop/6308c149-8c68-4a00-a15d-c99d60efb113

SAMHA recognizes that a standard set of colours may provide for recognition of teams.

2.4.1    Logo & Colours

• The SAMHA logos are as follows:
  • the distinct S T A design
  • the U21logo
  • the S.A.R.H.C Raiders Logo
  • and the Jr. Raiders Logo
• SAMHA logos are restricted to official material authorized and approved by the Board. Team representatives must purchase apparel bearing the logo from approved Sponsors as outlined in section 2.6 Sponsorship.
• SAMHA logos may not be altered without approval by the Board.
• SAMHA colours shall be blue, white and gold, or as approved by the Board.
• Logos can and will be supplied through SAMHA upon request.

Referee Rates for Recreation Hockey are as follows:

U18/21  $120
U15  $100
U13  $92
U11  $64