MANAGER RESOURCES 

MANAGER RESPONSIBILITES

The Manager is primarily responsible for all off-ice activities and is a vital part of our program. Our team Managers are encouraged to engage all members of your team to ensure your season is a successful one and collectively supported.

SAMHA requires each team to have a Manager and Treasurer. Having the support of parents allows the coaching staff to focus on the players on-ice instruction.

We encourage you to take the time to become familiar with SAMHA Policies and the Hockey Alberta Rule of Operation. In addition to the information included in this resource, these items are invaluable resources and will help you in your role.

BANKING, BUDGETS AND FINANCE
Quicklinks 
Request to open a bank account

Duties of Treasurers/Managing Team Financial Accounts

Team budgets and financial accounts shall be a team activity and responsibility. SAMHA assumes no liability or responsibility in the management of team accounts. The association recognizes that local team officials, by whatever name: coach, assistant coach, manager, treasurers etc. are placed in a position of trust with respect to the Association, parents and players. As such, individuals appointed to these positions shall accept the responsibility for operating within Association guidelines and the accounting for their actions and will ensure all parents are aware of the following rules and guidelines before team budgets are finalized. Coaches will ensure parents are encouraged to ask questions.

(A) This official, typically referred to as the Team Treasurer is responsible for the following:

i. Preparing financial statements for team parents 2 times a year and are available at any time upon request.

ii. Preparing financial statements for submission to the Division Director, HOC VP, and Executive Director according to the following schedule:

Period Ending Submission Date - October 31

Teams are require to submit an INITAL BUDGET within 7 days of established parent approved budget.

Teams are also require to submit a YEAR END BUDGET by April 30.

iii. Establishing an official team bank account at a financial institution for the security of team members’ funds with all team revenues to be deposited to such account and documented and all expense charges to be supported by official original receipts from hotels, restaurants, bus companies, referees, equipment stores and the like. Records are to be maintained and up to date at all times. Please ensure that the financial institution you select is able to accept cheques in case of a refund cheque that needs to be deposited.  

iv. Providing, under their immediate supervision, any parent or team member to review the team’s financial operation. Any parent or team member who requests to review the team’s financials is to be provided, without question, within three business days of making the request, full access to the team’s financial records including original bank statements and records, original expense receipts and any other related financial items of the team’s financial operation so as to perform a full and complete audit of the team’s accounts and financial operation.

v. All excess funds available after individual team fees are reimbursed shall be returned to SAMHA.

ICE MANAGEMENT ESSENTIALS
PRIVATE ICE FOR SALE

Allocation of Ice for Games and Practices:

The season is divided into an initial tiering round (Oct- mid Nov) followed by the league schedule (late November- end of February).

Practice ice for all SAMHA teams will be sent to the coaches within their respective division. Practice slots will be listed on a google sheet and include a tab for coaches and managers contact information to allow communication between teams if a swap is needed. Any Team Development (200 Hockey or ATC goalie sessions) will be listed in the notes.

The practice slots will be allocated based upon your team schedule on the your Team Snap site. It is imperative that all teams Team Snap websites are up to date to avoid double bookings or conflicts.   If a team’s website is not updated and a conflict occurs it is the responsibility of each team to try and swap the spot with another team.  Returning or rejecting ice will be accepted under only the most extreme circumstances. All hours allocated, even those returned or rejected, will be counted in the total allotment for the division and/or team.

If teams are unable to attend practice or game slot due to a possible or positive Covid result the ice allocator and division director need to be notified immediately. Teams will not be penalized for any ice missed due to isolation but it must be noted any missed ice cannot necessarily be made up at a later date.

Teams in Learn to Play Hockey and Initiation will receive their season practice and game schedule at the start of the season. Every effort to allot same ratio of “prime” to “non-prime” (early morning) ice will try to be distributed to each team and division.

This season teams interlocked with the EFHL will receive their game and practice schedules with very short notice. It has been communicated teams may not receive a game schedule more than 3 days in advance for the first half of the season.   Game schedules are developed by EMHA (using home ice supplied by the SAMHA Ice Allocator) and are published on the EMHA website before the start of each round. Practice ice is supplied to all teams at the beginning of each round and is to be fairly distributed amongst each team.  All teams are expected to take some “non-prime” practice ice.

Changes to Ice Allocations

Allocated Practice Ice- Practice ice provided by SAMHA cannot be sold and must be used by the SAMHA team it was allocated to.

Practice ice returns: With St. Albert ice being at a premium, our future allotment from the city is based in part on our usage of the hours we are given. As such, SAMHA’s teams are expected to make every effort to use all the SAMHA ice allotted to them.

No-shows: Teams leaving ice open and unused will be charged a No-Show fee of 1.5 times the cost of the ice (approximately $220). To avoid this fee, teams must provide written notice, via e-mail, to the ice allocator at least 72 hours the ice time they are unable to use.

Game Reschedules: Home game reschedules may be able to be accommodated, please contact the ice allocator to inquire about a possible home game reschedule.

Other Changes in Allocation: Parents and coaches should be aware that, at times, changes in allocation may be necessary due to extenuating circumstances. Examples include but, are not limited to; ice plant failure, tournaments, special events, Zamboni breakdowns, makeup league games, playoffs and Provincial playdowns (late January until the end of March).

PERMITS

A permit is required any time you play a tournament or exhibition game that is NOT in St. Albert. It is a way to track all travel for sanctioned exhibition games and tournaments as well as for Hockey Canada Insurance purposes.  You do not need permit for regular season play.

Permits require 3-5 business days to obtain.  Any permits applied for in less than the stated time cannot be guaranteed and may be denied. Without a valid permit, you must not play or participate as insurance can be voided for injury or travel.  Failure to obtain the proper permits can result in suspension or denial of any future permit application. 

All travel permits, when approved, will be emailed to the person who has applied for the permit.

If you have not received confirmation of your permit 24 hours before your game time, please email Angela at admin@samha.ca

 

WHEN DO I REQUIRE A TRAVEL PERMIT:

Travel permits are required for any tournament or exhibition game that your team plays that is not in St. Albert.

Permits are not required for regular season games or re-scheduled league games outside our zone.

Teams MUST keep their TeamSnap schedule up to date with all out-of-town practices listed. Hockey Alberta may reference this list.

 

WHEN DO I REQUIRE AN EXHIBITION GAME PERMIT:

If your team is hosting an exhibition game, no matter where it is played (even in St. Albert) you need to apply for an Exhibition Game permit through SAMHA. Once issued it will come to you with a SANCTION number, which you can then give to the opposing team so that they may apply for their permit with their home organization.

If you are attending an exhibition game (not hosting), if the game is outside of St. Albert, you will need a travel permit. You will need to obtain the exhibition SANCTION number from the hosting team PRIOR to applying for your permit as it will be a required field. 

If you are unsure if you need a permit or not, please apply and we will let you know - it is better to be safe than sorry.

 

Special Event Permits:

Hockey Alberta will no longer sanction special events for teams.  Please ensure your team is aware that there is no Hockey Alberta insurance at special events.

GAME DAY ESSENTIALS

EFHL Games 

To cancel or reschedule an EFHL league game, please refer to the EFHL 2021-2022 Protocol.

GAME SHEETS

  • Game sheets are to be uploaded to RAMP within 48 hours of completion of the game; SAMHA does not require a copy of the game sheet
  • Home team uploads the game sheet, and the visiting team will verify
  • Please make sure each team has a copy of the game sheet.

LINKS

 

EFHL Suspendable Offenses 

U11 & 15 2021

U13 & U18 2021

TEAMSNAP

All teams have access to a free TeamSnap account.

This season SAMHA is using TeamSnap software to power our website, registration and team management system

As part of this, all teams are provided a free TeamSnap Account through SAMHA. Each team is required to utilize their SAMHA supplied TeamSnap account, as this is how we communicate with teams and deliver game schedules.

All player and parent contact information should already be there based on the information provided through registration, but let your parents know to add to their profiles any additional email addresses or family members they want to have access to the team schedules and communications.

Some managers prefer to assign a team volunteer to manage the TeamSnap account, but ensure as the Team Manager that you retain manager access so you can modify any activities, access manager specific information from the association and communicate with your team.

Once you have gained manager access to your account, you will have access to the following tabs:

“Roster”Tab

The Roster tab lists all team members and parent contact information. If you notice that any contact information is missing, reach out to that family and ask them to enter it through their own individual TeamSnap account.

Add any team officials and be sure to designate their position. Also be sure to designate them as a “non-playing member of the team”. If you want to assign another team volunteer to manage TeamSnap, you can add them and provide them manager access to the team here as well.  

“Schedule”Tab

The Schedule tab is where you will add any practices s or events to the schedule. For information on how to do this click HERE.

All practices, games, events, and tournaments must be entered into the TeamSnap site.

 “Availability”Tab

Be sure to recommend your team members update their availability before each game & practice. This is very helpful for coaches practice and game planning.

“Tracking”Tab

Sometimes you just need to track who has completed tasks or provided required forms. This tab lets you keep track of things like who has turned in medical releases, who has paid cash calls, or any other yes/no type of item.

“Media”Tab

TeamSnap makes it easy to share video links, photos and files with the entire team via a simple interface for uploading, organizing, and writing custom titles and captions.

“Messages”Tab

You can communicate with your team through this tab. TeamSnap gives you a number of different communicating options including email, team chat, text alerts & message board posts. It is the easiest way to get messages to your team quickly and efficiently.

“Manager”Tab

Once your team has selected a team name, this tab is where you can add your team. Your team name must include the team name and the SA team number.  Example, “Sharks - SA#401”.  

The more organized your TeamSnap account is, the better your communication will be with your team. Better communication leads to a better overall team experience.

All team members should be encouraged to do the following so that they have access to the most up to date team information:

  1. Download the app

Make sure you and all your team members download the TeamSnap App if they haven’t already. It is available for iOS on the App Store and Android devices through Google Play.

  1. Subscribe to Your TeamSnap Schedule

Easily add your TeamSnap schedule to your phone or desktop calendar application to ensure that no games or practices are missed. For information on how to subscribe to your TeamSnap schedule CLICK HERE

All practices and team events need to be uploaded into TeamSnap so your team has access to the information. The SAMHA Ice Allocator will add all EFHL  games.

TOURNAMENTS

LINKS

HOSTING 

Benefits of hosting a tournament:

  • An opportunity to participate in a tournament for divisions/tiers that may not have many options
  • Fundraising to offset team fees
  • No travel required

Considerations:

  • The number of teams that can be accepted into the tournament will depend on ice availability
  • The team/group of teams organizing the tournament will need to come up with seed money to cover any initial costs to run the tournament (e.g. medals, shirts, programs)
  • The tournament ice will likely be distributed over two or more facilities (e.g. Jarome Iginla/Kinex complex, Servus Credit Union Place or perhaps outside of St. Albert)
  • A parent support is required prior to applying and parents will need to be aware of the following volunteer commitments:

Mandatory

  • Tournament Chair - oversees all tournament volunteers, delegates work, and acts as the primary point of contact for visiting teams
  • Treasurer - opens and manages a tournament bank account, establishes a tournament budget, collects and counts all cash, supplies a float for each draw, prepares financial statements following the tournament
  • Volunteer Coordinator - slots volunteers into shifts and facilitates changes as needed
  • Game Sheet Coordinator - creates roster labels for game sheets prior to tournament, collects and uploads all game sheets for Hockey Alberta, supplies hard copies to SAMHA office following the tournament
  • Timekeepers and Scorekeepers for each game - includes a minimum of one person for the clock, one for the game sheet and potentially additional volunteers to run the music and penalty boxes
  • Scheduler - creates the tournament schedule and submits draws to the SAMHA Ice Allocator, schedules and pay referees for each game
  • Scoresheet Representative - updates rink scoresheet or online scoresheet so participating teams can track game times
  • Discipline Committee Members - reviews and handles any discipline issues (must include a SAMHA board member)
  • Selection Committee Members - decides on teams to be accepted, sends out notifications, collects team rosters and send to SAMHA office
  • All tournament information must be submitted for approval to the HOCVP before the application will be considered

Optional

  • Silent Auction Table Coordinator and representatives - obtains silent auction items, collects cash, manages raffle tickets, obtains AGLC license (also applies to 50/50 draws)
  • 50/50 Coordinator and ticket sellers - sells tickets before, after and during games, coordinate 50/50 draw
  • Special Events and Awards Coordinator - Plans and executes special activities and awards e.g. skills competition, heart and hustle game awards, tournament medals
  • Shopper(s) - buy 50/50 ticket roles, food and drinks, ticket containers
  • Program Coordinator - designs, creates and prints tournament programs (include tournament rules, rosters, local information, sponsor information)
MANAGER MEETING

Manager Meeting Presentation 

Link to recorded meeting - September 30th, 2021

Topic: Manager Meeting
Start Time : Sep 30, 2021 06:53 PM

Meeting Recording:
https://us06web.zoom.us/rec/share/GU_uAjkjO7WBcJD0qo1vl7s4Qm00vE2wQt9SgkZ1Fgzc7QYZRptJyCP_TSi8jEk8.vfEDYB0H29YyAIUy

AFFILIATION PROCESS
DISCIPLINE POLICY
GOVERNING BODIES
EFHL (EDMONTON FEDERATION HOCKEY LEAGUE)

SAMHA has 59 teams that play in the Edmonton Federation Hockey League (EFHL).

Prior to this season, the Minor Hockey Associations in the surrounding area of Edmonton formed the Interlock group; participating in the Edmonton Federation Hockey League (EFHL).

Earlier this year the Interlock group made a commitment to pursue equalized representation within the existing league structure and to expand the league.

In May of 2021, the Interlock partners and Hockey Edmonton formed a new EFHL structure.

The EFHL now operates independent of Hockey Edmonton and has a constitution and bylaws that supports an equal representation of all member associations.

We are excited to support these recent changes, and we look forward to this continued partnership.

EFHL Game Rescheduling Process

EFHL Respect the Game Incident Reporting Form

Minimum Suspension

EFHL

CODES OF CONDUCT, MEDICAL FORMS & CONCUSSIONS

CODE OF CONDUCT

FORMS 

CONCUSSIONS

An important aspect of injury prevention is addressing concussions in sport and providing the information required in:

  • PREVENTION: Ultimately, we want to prevent concussions from occurring. That starts with respecting the safety and well-being of everyone sharing the ice with us, and includes wearing proper equipment, and eliminating dangerous hits.
  • RECOGNITION: What are the signs and symptoms of a concussion? Knowledge is key so we can observe and recognize a possible concussion, and get the person to medical attention.
  • RESPONSIBLE RETURN TO PLAY: Everyone wants to get back on the ice as soon as possible. With a concussion, there is a gradual, six-step process that must be followed, which includes observing and recognizing if symptoms return.

Hockey Canada has worked with various organizations, including Parachute Canada, to develop standardized information regarding the prevention, identification, and management of concussions and suspected concussions. Understanding what a concussion is, its causes and symptoms, what must be done when a concussion is suspected, and how to properly recover from a concussion will allow our participants to enjoy hockey for life even if a concussion has occurred.

BASELINE TESTING

"Baseline testing of youth and adult athletes that do not have access to dedicated sideline licensed healthcare professionals working with team physicians within a comprehensive concussion protocol is not recommended." - Parachute Canada

CONCUSSION PROTOCOL  

Hockey Alberta six step return to play protocol.

HOCKEY ALBERTA
PHOTO DAY

This season SAMHA team photos were taken by Infinite Eye.

FUNDRAISING AND SPONSORSHIPS

SAMHA is not a charitable organization and therefore does not issue tax receipts.

COVID-19